What Admins vs Members can do
Stash has two roles: Admin and Member. Admins have full access; Members have operational access only. This article shows exactly what each can do.
Quick summary
Admins = owners and managers. They handle the business side: costs, suppliers, settings, reports, billing.
Members = day-to-day operations. They handle the floor: inventory counts, transfers, receiving, blueprints.
Most teams have one or two Admins (the founder and maybe a senior manager) and the rest as Members.
Full permissions table
Action | Admin | Member |
View Dashboard with KPIs | ✅ | ❌ |
View inventory items | ✅ | ✅ |
Add, edit, delete inventory items | ✅ | ✅ |
Adjust stock manually | ✅ | ✅ |
See item costs and inventory value | ✅ | ❌ |
Create stock transfers | ✅ | ✅ |
Receive transfers and POs | ✅ | ✅ |
Add and edit suppliers | ✅ | ✅ |
Create and send purchase orders | ✅ | ❌ |
View, edit, link Blueprints | ✅ | ✅ view only |
Connect or disconnect POS | ✅ | ❌ |
Use Order Planner suggestions | ✅ | ✅ view only |
View reports | ✅ | ❌ |
Use Ask Stash | ✅ | ❌ |
Invite, remove, manage team | ✅ | ❌ |
Change organization settings | ✅ | ❌ |
Manage billing and plans | ✅ | ❌ |
Why split it this way?
Members focus on operations, not business strategy
Floor staff don't need to see how much capital is tied up in inventory, what your gross margins are, or how supplier negotiations are progressing. Hiding this isn't about distrust — it's about reducing cognitive load and keeping commercial info on a need-to-know basis.
POs are an Admin function
Creating a PO commits real money. Limiting this to Admins prevents accidental overspending and keeps responsibility clear. See Creating a purchase order.
Receiving is for everyone
Receiving stock is a daily operation. Members need to do it. So receiving (POs and transfers) is open to all. See Receiving a purchase order and Receiving a stock transfer.
Custom roles?
Stash currently supports only the two standard roles. Custom permissions, per-shop access controls, and granular role-based access are on the roadmap but not yet available.
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