Editing or deleting an inventory item
Once an item exists in Stash, you can change any field on it at any time, or delete it entirely. Edits update the item everywhere — in Blueprints that use it, in open purchase orders, in transfers, and in reports.
Who can do this
Both Admins and Members can edit and delete inventory items. Cost prices remain editable only by Admins.
Editing an item
Open Inventory from the sidebar.
Click the item you want to edit. Its details panel opens.
Click Edit (or the pencil icon).
Change any field — name, unit, cost price, low stock threshold, supplier, image, etc.
Click Save.
Changes apply immediately. If the item is used in a Blueprint, the Blueprint's deduction preview will recalculate the next time it's opened.
Adjusting stock vs editing the item
If you only need to change the quantity (e.g., after a stock count), use Adjust stock instead of editing the quantity field directly. Adjusting stock creates a transaction record so you have a full history of why the number changed. Editing the quantity field directly is overwritten without a reason — fine for fixing typos, not for recurring counts. See Adjusting stock quantity manually.
Deleting an item
Open the item's detail page.
Click the menu (⋯) and choose Delete.
Confirm.
Deleting an item is permanent. The item disappears from inventory, lists, and search. Its transaction history is preserved in audit logs but is no longer linked to a live item.
What blocks deletion
Some items can't be deleted while they're still in use:
Item is in a draft, ordered, or partially-received purchase order — close or cancel the PO first. See Understanding PO statuses.
Item is in a draft or in-transit stock transfer — complete or cancel the transfer first. See Transfer statuses explained.
Item is referenced by a Blueprint — remove it from the Blueprint first, or delete the Blueprint. See Editing or deleting a Blueprint.
If you can't delete an item, Stash will show you a message explaining why and where it's still being used.
Bulk editing and bulk deleting
To edit or delete many items at once, select multiple items in the inventory list (use the checkboxes), then use the bulk actions bar at the top.
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